I dream of a telepathic bi-directional computer interface. Until that dream comes true, I accept I will have to live with more than one tool in my GTD® toolbox. Each year during my Yearly Review, I diagram and fine-tune my GTD® system In this blog post, I share with you the main electronic components of the system I just finalised for 2013.
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Evernote is the heart of my system. I use it as my main inbox, my list manager, and for as a major part of my electronic reference system.
It is installed on my computers (one PC and one Mac), my BlackBerry, and my iPad. I use Evernote Premium so that I can keep my notebooks offline on the iPad.
As a result, I am rarely without my lists … unless I want to be.
For the iPad I have EverClip but have found I use it far less than the other truck products.
Google Calendar has all my calendars – professional and personal. I have 5 calendars at the moment and it is very helpful to be able to see calendar individually, or all at once. I am able to give family read access, and my assistant edit access to any of my calendars.
I use Evernote for my ticklers but to view them in Google Calendar I use TuskTools Sync. I am able to see day-specific and time-specific ticklers using TuskTools. However, TuskTools syncs from my PC, and not my Mac. Cloudwork seems to work for the Mac but I have found that TuskTools works better for me.
No surprise here by now … I use Google Mail. I have tried various email clients but have found that Google Mail plus Labs works better for me. My email intake has increased dramatically in the past few months and so I now have the Gmail Mail Timer extension which notifies me when I’ve spent two minutes on an email. This helps me guard and manage my processing time.
I also have another extension which makes light work of deferring or saving individual emails or entire threads. The Powerbot extension allows me to save an email into Evernote directly into the notebook with comments and appropriate tags.
Capture for me is best when handwritten. And so for most meetings I use my Livescribe EchoPen. Even without using the audio, the synchronisation with Evernote means I can easily store all my meeting notes in the appropriate folder with ease. No scanner needed. I also use my Levenger Circa notebook occassionally. I am always glad to experience the cornell-ruled paper once again.
My BlackBerry is also a handy capture tool and there I use Evernote snapshot, audio and text notes for on-the-go capture. For hands-minimal capture I have the native BlackBerry voice recorder on the convenience key. I also use the Livescribe with the Flip notepad for on-the-go capture.
Waterproof paper has been a great addition to my toolbox. I use Aqua Notes and simply tear off the pages and dump them into the nearest inbox.
My reference systems are continually migrating to cloud-based solutions. My files are now all in Google Drive and Dropbox. My mindmaps are in Mindjet MindManager. I use Goodreads to keep track of my books. I have other reference systems for various work or collaboration projects which I link in my Project Information Sheet, but everything else is in Evernote.