January 6, 2013 
I dream of a telepathic bi-directional computer interface. Until that dream comes true, I accept I will have to live with more than one tool in my GTD® toolbox. Each year during my Yearly Review, I diagram and fine-tune my GTD® system In this blog post, I share with you the main electronic components of the system I just finalised for 2013.
Photo courtesy of ©iStockphoto.com
List Manager
Evernote is the heart of my system. I use it as my main inbox, my list manager, and for as a major part of my electronic reference system.
It is installed on my computers (one PC and one Mac), my BlackBerry, and my iPad. I use Evernote Premium so that I can keep my notebooks offline on the iPad.
As a result, I am rarely without my lists … unless I want to be.
I also use from the Evernote Trunk, Evernote Clearly and Evernote Web Clipper which I have found invaluable for managing my social media.
For the iPad I have EverClip but have found I use it far less than the other truck products.
Calendar
Google Calendar has all my calendars – professional and personal. I have 5 calendars at the moment and it is very helpful to be able to see calendar individually, or all at once. I am able to give family read access, and my assistant edit access to any of my calendars.
I use Evernote for my ticklers but to view them in Google Calendar I use TuskTools Sync. I am able to see day-specific and time-specific ticklers using TuskTools. However, TuskTools syncs from my PC, and not my Mac. Cloudwork seems to work for the Mac but I have found that TuskTools works better for me.
No surprise here by now … I use Google Mail. I have tried various email clients but have found that Google Mail plus Labs works better for me. My email intake has increased dramatically in the past few months and so I now have the Gmail Mail Timer extension which notifies me when I’ve spent two minutes on an email. This helps me guard and manage my processing time.
I also have another extension which makes light work of deferring or saving individual emails or entire threads. The Powerbot extension allows me to save an email into Evernote directly into the notebook with comments and appropriate tags.
Capture Tools
Capture for me is best when handwritten. And so for most meetings I use my Livescribe EchoPen. Even without using the audio, the synchronisation with Evernote means I can easily store all my meeting notes in the appropriate folder with ease. No scanner needed. I also use my Levenger Circa notebook occassionally. I am always glad to experience the cornell-ruled paper once again.
My BlackBerry is also a handy capture tool and there I use Evernote snapshot, audio and text notes for on-the-go capture. For hands-minimal capture I have the native BlackBerry voice recorder on the convenience key. I also use the Livescribe with the Flip notepad for on-the-go capture.
Waterproof paper has been a great addition to my toolbox. I use Aqua Notes and simply tear off the pages and dump them into the nearest inbox.
Reference Systems
My reference systems are continually migrating to cloud-based solutions. My files are now all in Google Drive and Dropbox. My mindmaps are in Mindjet MindManager. I use Goodreads to keep track of my books. I have other reference systems for various work or collaboration projects which I link in my Project Information Sheet, but everything else is in Evernote.
GTD® and Getting Things Done® are registered trademarks of the David Allen Company. http://www.enyonam.com is not affiliated with or endorsed by the David Allen Company.
Happy New Year Enyo and many thanks for sharing this.
Happy New Year Vivian, and it’s my pleasure. Hope you got something valuable from it?
For implementing GTD you can use this application:
http://www.Gtdagenda.com
You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, and a calendar.
Syncs with Evernote and Google Calendar, and also comes with mobile version, and Android and iPhone apps.
Hi Dan, Thanks for the comment. I have noticed GTD Agenda before. In particular I remember your Vision, Planning, Action image. But admittedly I have not tried it out. You mention it sync’ing with Evernote and Google Calendar, so I will try it and post about my experience in a future blog post.
thank you for the article. i just about passed your web site up in bing but now i’m glad i clicked the link and got to go through it. i’m definitely a lot more informed now. lista de email lista de email lista de email lista de email lista de email
Glad to hear it lista de email. I hope you’ll stop by again or follow the blog. I post three times a week.
this is a great and very valuable information about this topic. thank you very much for sharing. lista de email lista de email lista de email lista de email lista de email
thanks – I am glad you found the information valuable.
Nice blog, there is really a lot of useful information. Thanks for sharing your experience.
Glad you got something valuable! I’ll keep sharing
This has been by far the most popular post to-date.
Reblogged this on Marketing Sales Alliance and commented:
A great set of ideads and tools for those looking at increasing their productivity.
Thanks Millan!