The GTD Workflow diagram is a great format to help you process and organise all the items from your !nbox. Once an item has been processed and organised, it appears in one of the following buckets:
- Next Actions
- Waiting For
- Project List and Project Support Materials
- Horizons of Focus
It can seem to be a daunting endeavour to process, and then later find, all captured content, but with a well-categorised repository it can be easily managed.
In the 11+ years I have been learning/using GTD, I have never come across a single item that did not fit into one of these buckets. Not one. And so my advise to you is that if you can create a system that has a well-defined location for each of those buckets, you’ll be on the absolute right track. In this blog post, I walk you through how I set up these buckets in Evernote.
The majority of my reference is stored into one notebook I call ~File Cabinet. Each piece of reference is tagged with a description. For example, funny or inspiring facebook graphics get tagged with picture, humor, and/or inspiration. Articles about technology in Africa get tagged with Technology in Africa, and so forth.
In addition to this folder though, I do keep completed projects, next actions and file notes in a separate archive folder in my reference section. You will see below I have both a 2012 project archive and a current 2013 project reference folder.
All these reference folders are housed under a notebook stack with a title that begins with Z. so it sorts to the bottom of my notebook stacks.
I also have a separate section for checklists and templates which I place under a notebook section that starts with Y. I store this just above my main reference section because I access this reference content far more often than I do the other reference content.
I keep actions that do not belong to a specific project separate from those that are part of a project.
For actions not related to a project, I keep a series of folders within a Notebook stack I title A. Single Items.
All other next actions, I keep in a series of project files organised into notebook stacks which are organized by priority, status or ownership. Let me explain further.
Now Projects = Projects I am focusing on this week.
Next Projects = I need to get to these projects in the next week or two
Soon Projects = I will need to get to these projects in the next month or two
Later Projects = I will get to these projects when I have availability
Their Projects = Projects I have delegated
Tickled Projects = Projects that are on hold pending a tickler or completion of another action.
I keep my Someday/Maybe lists in a separate notebook stack called X. Someday/Maybe. I keep my higher level horizons of focus in a Mindjet MindManager mindmap, but if I did not, they would likely be in this section.
This is organised by simple lists of items (example: places to visit someday), or lists of lists (example: Movies to watch in my & S/M Lists notebook). My general rule of thumb is that if an item can become a separate project (e.g. visit Barcelona), it will become a note in the appropriate notebook, rather than a simple checklist item in a note (example: Watch Ice Age 2 on my Movies to watch note).
What interesting notebooks have you created in your evernote system?
GTD® and Getting Things Done® are registered trademarks of the David Allen Company
. www.enyonam.com is not affiliated with or endorsed by the David Allen Company.