I also use tags to set up my reference and tickler buckets.
Each reference ‘folder’ is essentially a tag on a reference item. For example, my ‘Blogging’ folder contains articles I’ve blogged, web clippings about blogging, perhaps one of two URLs of blogging resources, commonly used blogging phrases, and so on. Each one of those is an Evernote note that has a tag of ‘Blogging’.
I use very simple guidelines to set up the reference tags.
- I use the A-Z filing system with relatively short phrases or a word.
- I try to think of the most commonly used phrase when creating a new tag, even if a simile is used more often in the contents of the note.
- I try not to create too many tags. I try to remember that the search feature is powerful and can usually find the one-off note. I don’t need to use tags to differentiate it.
- I take the time during processing to rename the title of my notes so that it better explains the content of my note. This way, when I am looking at search results, I can more easily spot what I am looking for.
- During the weekly review, I scan my reference folder to make sure that every item has at least 1 tag.
I store various types of reference materials in my Evernote folder. These include:
- PDFs. These are searchable in Evernote
- Web clippings such as pictures and sayings
- Meeting notes which could be synched from Livescribe or entered directly into Evernote
- Brainstorm notes or doodles. These could be scanned in or a file saved from another program
My Reference section is actually a notebook stack with multiple notebooks.
- Project Cabinet – stores archived projects and single next actions. It there includes PIS (Project Information Sheet) documents, completed next actions as well as the file notes, meeting notes and other project reference material that were stored in the project file.
- File Cabinet – store all other clippings, imports and typed in content.
- Archive folders – stores an folder for the Projects Cabinet of the previous years. I keep one Archive folder for each year
- Shared folders – I tend to keep folders shared by others in my Reference notebook stack. For instance someone shared with me their collection of quotes which happens to be in a folder. This folder now lives in my Reference notebook stack.
You may have noticed in previous posts that I speak about my use of the TuskTools application which allows me to enter a date into any note (e.g. ##22 May 2013##), and the note title will then appear as a reminder in my google calendar in the all-day event section.
While I do use this feature to ensure I can see my ticklers on my google calendar, I actually use tags in Evernote when doing my commitment planning and renegotiating in Evernote.
To do this, I use 2-3 tags for each tickled item:
- the month – see screen shot below
- the day – this is hidden in the screen shot below but it is simply a list of possible numerical days in a month, i.e. 01, 02, 03… 31
- the year – I only tag with the year if the tickler is not in the current calendar year
So when reviewing all my next actions for the week or day, I can easily select the month and/or day(s) for the upcoming week or days and review the ticklers coming up.
Have you tried any other tools to sync between Evernote and your calendar? If so which ones and how did they work out for you?